DAIRY CREEK WOMEN’S GOLF CLUB BY-LAWS
ARTICLE 1 NAME
The name of this club shall be Dairy Creek Women’s Golf Club.
ARTICLE II OBJECTIVES
Section 1 To plan and carry out amateur golf activities and social activities as the general membership desires.
Section 2 To seek membership in and comply with the rules and regulations of Western Public Links Golf Association.
Section 3 To establish and maintain standard USGA handicaps for all active members.
Section 1 ELIGIBILITY. Club membership is open to any woman who pays the prescribed yearly dues and establishes an eighteen (18) hole handicap through WPLGA.
Section 2 MEMBERSHIP YEAR. The membership year is a calendar year commencing January 1st.
Section 3 DUES. Annual dues shall be in the amount recommended by the Executive Board and approved by the membership. Prorated dues for members joining after July 1st shall be sixty (60) percent of the local dues, plus WPLGA dues in full.
ARTICLE IV ELECTED OFFICERS AND CHAIRMEN
Section 1 Elected Officers. The officers of the organization shall be a President, Vice-President, Secretary, and Treasurer.
(4) The Treasurer shall be responsible for the fiscal records of the club. She shall keep records of all receipts and disbursements, and present a financial report at each regular and Board meeting. She, as well as the President (or one other elected Board member) shall sign all checks drawn on the treasury. She shall, with the advice of the Board of Directors, present and execute a balanced budget in December for the following year. The financial records shall be audited annually.
Section 2 Elected Chairmen. Elected chairmen of the organization shall be Rules, Tournament and Handicap.
(2) The Tournament Chairman shall organize monthly committees to assist with tournaments each Monday, helping with sign ups, collecting cards, scoring, paying out winners, and reporting winners to newspaper. The chair will designate the weekly game, collect money for the game, and pay out awards. The chair will also be responsible for arranging luncheons on shotgun meeting days.
Section 3 Nominations
The President shall appoint a nominating committee at the regular summer meeting. The committee shall present a slate of candidates for the elected positions by end of September and open it for further nominations from the floor. Candidates shall be elected by a hand vote of the membership by the end of October.
Section 4 Term of Office
The term of office is for one year beginning in January following the election.
ARTICLE V APPOINTED CHAIRMEN AND DUTIES
Section 1 The President, with Board approval, shall appoint the following chairmen: Membership, Information Officer, WPLGA Representative, and Parliamentarian.
Section 1.1 The Membership Chairman shall be responsible for keeping records of members, seeking new members, welcoming new members, and coordinating with Treasurer, Handicap and Information officers to insure accurate records of membership. She shall also be responsible for the coordination of play between the Tournament Chairman, Board Members and new members until they are deemed to understand the rules, the pace of play, and have received the attention and inclusion in the club that they are due.
Section 1.2 The Information Officer shall be responsible for web site, membership data base, and coordinating with Membership and Handicap Chairs to assure accuracy of records.
Section 1.3 The WPLGA Representative shall serve as the liaison between the Dairy Creek Women’s Golf Club and the WPLGA Board of Directors. The delegate is the contact through whom all announcements, information, and correspondence are channeled. She shall be responsible for the timely posting and removal of all items on the bulletin boards.
Section 1.4 The role of Parliamentarian is advisory and consultative to the Chair, and, when requested, to any other member.
Section 2 Vacancies
If
an appointed chairman is
unable to complete her term of appointment, the President, with Board
approval,
shall appoint someone to fulfill her duties.
ARTICLE
VI THE
EXECUTIVE BOARD
Section
1 Board
Composition
The Executive Board shall consist of the five (4) elected officers, the three (3) elected chairmen, the four (4) appointed chairmen, and the immediate past president. Each member has a vote.
Section 2 Board’s Duties and Powers
The Executive Board shall have general supervision of the affairs of the club between its business meetings, make recommendations to the Club, and perform other such duties as specified by these by-laws. The Board shall be subject to the orders of the Club and none of its acts shall conflict with actions taken by the Club
Section 3 Meetings
The time and place of regular Board meetings shall be decided by the President.
ARTICLE VII MEETINGS
Section 1 Regular meetings
Regular business meetings of the club shall be held every other month, at a minimum, usually on the first Monday of the month.
Section 2 Annual meetings
The annual meeting for the election of officers shall be held at the regular general meeting by the end of October each year.
Section 3 Special meetingsSpecial meetings may be called by the President or the Executive Board if necessary. Members shall be notified by mail, e-mail, telephone or by a notice posted in the women’s lounge at Dairy Creek Golf Course.
Section 4 Quorum Members in attendance at a meeting shall constitute a quorum.
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Club may adopt.
These By-laws may be amended at any regular meeting of the Club by a two-thirds vote of those in attendance, provided that the amendments have been approved by the Board and presented at the previous regular meeting and is posted following the presentation. It will be posted on the club bulletin board, club website, membership e-mail, and/or other appropriate means of notification.
Revised version approved by members November 9, 2015